Which laws did ASYSTM check?
The rules ASYSTM checked, and what ASYSTM does about each.
Our research as of October 16, 2026, not legal advice. It covers only the rules and states named here; other states, carriers and IMOs can be stricter. Your agency decides how it pays people and what it signs, and stays responsible for following the law. ASYSTM's checks run on the license and sale records your agency enters and confirms. Ask your own lawyer about your agency.
E-signatures
An e-signature can't be refused just because it's electronic (15 U.S.C. 7001(a)). Some documents are excluded by law (7003) or need the carrier's, the government's or a broker-dealer's own form or system.
Don't sign these through ASYSTM: notices cancelling health/life benefits (7003(b)(2)(C)); carrier applications, replacement and annuity best-interest forms (carrier's own e-app); the Georgia Access consent (official form); HealthCare.gov consents for plan year 2028 on (HHS form); anything securities (broker-dealer's system); anything needing a notary or witnesses.
In ASYSTM: The signing page names the agency and says ASYSTM only provides the signing service and isn't a party to the document. The list above is shown beside every template.
Referral fees
The insurance line: pay for the introduction, never the sale. NAIC Model 218 13A bars a commission "or other valuable consideration" to an unlicensed person for selling, soliciting or negotiating.
Georgia: no commission or any other valuable consideration to an unlicensed person for services as an agent (O.C.G.A. 33-23-4(b),(d))
Florida: a referral fee only if not "in any way dependent upon whether the referral results in the purchase" (626.112(8)); agents must be licensed AND appointed (626.112(1)(a)).
Texas: no fee "based on that customer's purchase of insurance" (Ins. Code 4005.053(c)(2)); a referrer who "discusses specific insurance policy terms or conditions" is acting as an agent (4001.051(d)).
New York: a referral fee is allowed when it is "not contingent upon the referred person purchasing a policy" and the referrer doesn't discuss policy terms and conditions (DFS OGC Opinion 08-04-25, 2008).
Pennsylvania: the referrer can't discuss specific terms and conditions of the policy; for personal, family or household insurance the fee must also be one-time, nominal and fixed per referral, paid whether or not anything sells (40 P.S. 310.72(b)(2)).
Holding pay until licensed: holding an unlicensed person's split until they're licensed doesn't work in Georgia or Florida; an escrow account or a signed contract changes nothing. Georgia's Court of Appeals: licensure must "be proven to exist both at the time services were rendered and at the time recovery is sought," and contracts "made in violation of such regulatory statutes are void and unenforceable."
In ASYSTM: Referral fees are fixed amounts, paid when a lead comes in or an appointment is held, never when a policy sells. Insurance pay goes only to someone whose license on file, confirmed by the agency, covers that line in the client's state on the application date; nothing is held to pay later.
Medicare referral limits
"The payment may not exceed $100 for a referral into an MA or MA-PD plan and $25 for a referral into a PDP plan."
Agents and brokers who sell a plan must be licensed and appointed where state law requires it, and trained and tested each year (422.2274(b)). The caps above apply to every referral payment, whoever receives it (422.2274(f)).
In ASYSTM: A referral fee on a Medicare Advantage product, with or without drug coverage, can't be set above $100, or $25 on a stand-alone drug plan (PDP).
Tax forms
W-9 before the first payout (without one, the payer may have to withhold 24%: backup withholding); 1099-NEC for anyone paid $2,000 or more in 2026 ($600 before 2026); the agency is the payer of record on every pay run: it approves the run and files the 1099s.
In ASYSTM: Pay waits until a W-9 is on file. ASYSTM prepares each payee's 1099-NEC from pay data as a file the agency uploads to the IRS's IRIS portal; the agency is the payer and files them.